Facilities Specialist
- São Paulo - SP
- Permanente
- Período integral
- Contribute in managing and controlling Facilities processes and related contracts, supporting the execution and monitoring of service levels, projects, and activities in the Facilities area.
- Contribute to establish processes and procedures necessary to execute action plans as defined strategically.
- Support cost controls within Facilities by identifying bottlenecks and problems, presenting alternative solutions.
- Connect with Global Engineering and Facilities organization (Central Services) to ensure compliance with procedures and share best practices.
- Coordinate with the Global Real Estate organization to ensure corporate requirements are adhered to, including Lease compliance.
- Execute the implementation of preventive maintenance plans through the Maximo System in the Quality Control Laboratory, ensuring maintenance traceability based on GMP requirements in compliance with ANVISA regulations in Brazil.
- Oversee facilities service providers' contract agreements based on applicable KPIs.
- Assist in the bid process for facilities-related services in partnership with PSM, Finance, following corporate policies.
- Ensure compliance with SAP Process around PTP and coordinate with internal CoE areas (Tax, PSM, Finance, Treasury) concerning Facilities.
- Develop analysis, dashboards, and KPIs to provide visibility of controls and financial drivers around Facilities.
- Support end-to-end internal controls cycles and assist in implementing mitigation action plans.
- Propose improvements to internal procedures when inefficiencies are identified.
- Contribute to process improvement through NPS surveys to measure and monitor KPIs and metrics.
- Collaborate with EHS and Security to ensure alignment with Safety, Security, and EHS requirements related to Facilities.
- Bachelor's degree in engineering, Administration, Economy or other related areas.
- Advanced English.
- Solid experience with facilities, engineering or other related areas.
- Experience in the pharmaceutical market is a plus.
- Mastery of the MS Office, with high proficiency in MS-Excel and Power Point, Power BI knowledge.
- SAP knowledge
- Maximo System or similar maintenance systems/tool knowledge.
- Project Management knowledge
- Good oral and written communication skills
- Good interpersonal skills and ability to navigate with indirect and direct leadership.
- Critical thinking skills for fast problem solving.
- Simplification and optimization mindset.
- Ability to work on matrix structures.
- Ability to work with shared services support.
- Ability to lead projects, drive initiatives and interact with different areas of the organization.