Remote - Executive & Personal Assistant - C-Suite Support

World Business Lenders Ver todas as vagas

  • São Paulo - SP
  • Permanente
  • Período integral
  • Há 2 mêses
  • Aplicar facilmente
About World Business Lenders (World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.
  • WBL is a U.S.-based company that proudly embraces a fully remote workforce.
  • This opportunity is a Contract/Consultancy position with the flexibility of remote work.
  • Your typical working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required depending on operational needs.
  • Exceptional proficiency in both spoken and written English is essential for this role.
  • Please ensure that resumes are submitted in English.
Overview:In this role, you will provide comprehensive personal and administrative support to a member of WBL’s C-suite team. Your responsibilities will include managing household operations across multiple properties, overseeing personal logistics, handling financial tasks, coordinating calendars and scheduling meetings, arranging travel, and managing various ad hoc projects as needed. Strong communication skills, exceptional attention to detail, and sound judgment are essential as you work closely with internal and external stakeholders to ensure smooth management of both personal and professional matters for the executive.Responsibilities:
  • Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones
  • Screen and prioritize emails, messages, and requests for C- Suite Executives
  • Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
  • Prepare documents, presentations, and briefing materials ahead of meetings
  • Take notes during key meetings and ensure timely follow-ups on action items
  • Anticipate the needs of the C Suite Executives and proactively resolve scheduling conflicts or gaps
  • Support in organizing off-site meetings, company-wide events, and executive leadership sessions
  • Prepares business cases, dashboards, and strategic updates for leadership reviews and board-level materials
  • Assist with personal tasks as needed, maintaining a high level of trust and discretion
  • Identifies operational bottlenecks and escalates issues with recommended mitigation steps.
  • Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
  • Handle expense reporting, invoice processing and other financial matters
  • Facilitates communication to ensure that directives, timelines, and expectations are understood and consistently applied.
  • Synthesizes data, reports, and business metrics into concise briefings for senior leaders.
  • Real-time updating, tracking, management and effective reporting of all departmental tasks and meeting takeaways (whether assigned by the CIO/CFO/CLO directly, or by the C-level executive to their staff) via Monday.com.
  • Other projects and duties as assigned
Requirements
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
  • Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience
  • Exceptional English communication skills, both written and verbal, are imperative
  • Proven experience managing complex calendars and logistics across time zones
  • Highly organized, detail-oriented, and able to multitask efficiently
  • Demonstrated ability to handle confidential information with discretion
  • Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
  • Comfortable working independently in a fully remote, fast-paced environment
  • Must be sharp, polished, professional and resourceful
  • Impeccable diligence and attention to detail is required
  • Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
  • Financial analysis skills, including maintaining financial matters, budgets and expenses, required
  • Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
  • Must be proactive with a strong work ethic and high energy level
  • Ability to multitask and complete all projects within designated timeframes
  • Evening/weekend "on call" availability required
Benefits
  • Competitive USD Salary
  • Enjoy Paid Time Off (PTO) after just 6 months of service
  • This is a full-time opportunity
  • Enjoy the freedom of a completely remote work environment!

World Business Lenders