Executive Assistant

• Manage complex executive calendars, optimizing for time, focus, and high-priority engagements
• Prepare materials for meetings and presentations, including agendas, decks, and follow-ups
• Monitor, triage, and track high-priority communications to ensure timely responses and actions
• Coordinate domestic and international travel, crafting seamless itineraries that align with strategic goals
• Manage expense reports, purchase orders, and budgeting logistics with precision and compliance
• Plan and execute internal meetings, team events, and offsites with a focus on detail, experience, and budget
• Support recruiting logistics, including interview coordination and onboarding for new team members
• Act as a strategic partner across departments, contributing to operational excellence and team alignment

• Strong background in executive support, project coordination, or operations
• Excellent written and verbal communication skills, with a knack for clarity and tone
• Proven ability to handle confidential information with discretion and professionalism
• Highly organized, with a natural talent for time management and prioritization
• Skilled in tools like Microsoft Office (Outlook, Excel, PowerPoint, SharePoint), Slack, and Coupa
• Comfortable in fast-paced, ever-changing environments with shifting priorities
• Experience supporting C-level or senior executives is a plus
• Collaborative and proactive mindset, with a focus on problem-solving and partnership

Mindbody