Executive Assistant, Support, Global Investment Research, Sao Paulo
Goldman Sachs Ver todas as vagas
- São Paulo - SP
- Permanente
- Período integral
- Participating in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
- Extensive calendar management and coordinating and scheduling of internal/external meetings and calls
- Managing high volume of phone calls and emails, relaying information in a timely manner, and interacting with senior business leaders
- Providing office management support while maintaining workflow (ie taking on ad-hoc tasks, managing seating & assisting with new hire integration)
- Work with internal teams to facilitate office relocations
- Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
- Responding and following up on client requests and handling related logistics
- Logging and managing client interactions
- Arranging events such as marketing, client field trips, etc
- Work with internal stakeholders to facilitate and conferences
- Preparing and distributing divisional correspondence, memos, letters, reports or other documents as requested
- Coordinating a high volume of domestic and international travel arrangements for the team, including:
- Visa applications
- International flight & accommodation bookings
- Car bookings
- Expense management and preparation in a timely manner (manages monthly invoices and arranges for payment)
- On-boarding new hires, processing new employees, transfers, termination, etc.
- Implementing divisional policies and providing guidance to the team
- Supporting teams in day to day issues, needs and queries
- Monitoring supply inventory and contact building services for equipment maintenance and supply requests
- Demonstrates dependability and high attention to detail along with the ability to multi-task
- Able to prioritize a variety of time-sensitive tasks with a sense of urgency about getting results
- Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to senior level executives
- Excellent interpersonal skills and a positive attitude when managing diaries and workload
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible/adaptable to work and support across multiple teams
- Discretion to deal with confidential business matters
- Strong ability to independently problem solve
- Experience working with large teams in a highly demanding environment is desirable
- Strong Microsoft Word, Excel, PowerPoint and Outlook skills
- Preferred 3+ years of experience in an administrative capacity
- Experience with expense management tools such as Concur is a plus